Warsaw Public Library Agenda
Tuesday, March 14, 2023 at 6:00 PM
Call to order and roll call:
Motion: Approve/Waive reading of minutes from Tuesday, February 14, 2023. (attached)
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Finance:
1. Motion to Audit and Approve the abstract of audited vouchers
# 31-_____Total Amount: $___________
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Board Correspondence: None
Unfinished Business: None
New Business
1. Approve the Annual Report for Public and Association Libraries – 2022
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Library Updates/Discussion:
Motion to Adjourn:
Open Meeting of the Board of Trustees/ Tuesday, February 14, 2023 at 6:00 PM
Call to order and roll call:
Motion: Approve/Waive reading of minutes from Tuesday, January 10, 2023. (attached)
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Finance:
1. Motion to Audit and Approve the abstract of audited vouchers
# 13-_____Total Amount: $_____________
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Board Correspondence: None
Unfinished Business: None
New Business:
1. Motion to review/approve updated employee handbook with mandatory 2023 updates. (attached)
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
2. Motion to review/approve updated Records Retention Policy to include program documentation. (attached)
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
3. Motion to review/approve Open Meetings Policy. (attached)
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
4. Motion to review/approve updated Emergency Disaster Plan. (attached)
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
5. Motion to approve copy & fax fees
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Library Updates/Discussion:
Conflict of Interest
Motion to Adjourn:
Open Meeting of the Board of Trustees/ Tuesday, January, 10, 2023 at 6:00 PM
Call to order and roll call:
Motion: Approve/Waive reading of minutes from Tuesday, December 13, 2022. (attached)
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Finance:
1. Motion to Audit and Approve the abstract of audited vouchers
# 224-227 & #1-12_____Total Amount: $8757.14
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Board Correspondence: None
Unfinished Business: None
1. Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
New Business:
1. Election of Officers
A motion was made by ________________to nominate _____________ as WPL Board of Trustees President.
_____________________seconded the motion.
Ayes: Noes: Absent: Defeated: Carried:
A motion was made by ____________to nominate _____________ as WPL Board of Trustees Vice President.
_____________________seconded the motion.
Ayes: Noes: Absent: Defeated: Carried:
A motion was made by ________________to nominate _____________ as WPL Board of Trustees Secretary.
_____________________seconded the motion.
Ayes: Noes: Absent: Defeated: Carried:
2. Motion to review/ approve Conflict of Interest Policy with Sign off form
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Library Updates/Discussion:
Conflict of Interest
Motion to Adjourn:
Open Meeting of the Board of Trustees / Tuesday, December 13, 2022 at 6:00 PM
Call to order and roll call:
Motion: Approve/Waive reading of minutes from Tuesday, November 8, 2022. (attached)
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Finance:
1. Motion to Audit and Approve the abstract of audited vouchers
# 205-223______Total Amount: $ $6819.75_
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
2. Motion to transfer $6237.50 from the 2023 fund balance to line item L7410.1
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
3. Motion to approve amended 2023 Budget (attached)
Total Expenditures/Revenues $266, 729.50
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
4. Approve Line Transfers attached
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Correspondence:
Unfinished Business:
1. Motion to approve and adopt amended Bylaws
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
New Business:
1.
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Library Updates/Discussion:
Motion to Adjourn:
Open Meeting of the Board of Trustees / Tuesday, November 8, 2022 at 6:00 PM
Call to order and roll call:
Motion: Approve/Waive reading of minutes from Tuesday, October 11, 2022. (attached)
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Finance:
1. Motion to Audit and Approve the abstract of audited vouchers
# 187- ___Total Amount: $ __________
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Correspondence: None
Unfinished Business: Review attached Bylaws with Revisions to be approved at the December 13 meeting.
New Business:
1.
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Library Updates/Discussion:
Motion to Adjourn:
Warsaw Public Library Agenda
Open Meeting of the Board of Trustees / Tuesday, September 6, 2022 at 6:00 PM
Call to order and roll call:
Motion: Approve/Waive reading of minutes from Tuesday, July 12, 2022. (attached)
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Finance:
1. Motion to Audit and Approve the abstract of audited vouchers
# 133-152__ Total Amount: $ 4762.00 & # 153- 165 Total Amount: $_9160.59_____
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
2. Motion to Transfer to: L7410.4B Conference $1500.00
L7410.4G Programs $800.00
(Attached) Transfer from: L2705 Gifts & Donations $800.00
L 3089 System Grant $1500.00
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Unfinished Business: None Correspondence: Project Read
New Business:
- Motion to Approve the following policies;
- Confidentiality of Library Records Policy
- Freedom of Information Law Policy & FOIL Request Form
- Bed Bug Policy
- “First Amendment Audit” Public Library Response Policy & Protocol
- Internet Use Policy
- Guidelines for Animals in the Library Policy
- Trustee Education Policy
- Warsaw Public Library General Policy and Procedures
- Warsaw Public Library Personnel/Employee Handbook
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Library Updates/Discussion:
Motion to Adjourn: