Agendas

Warsaw Public Library Agenda

Tuesday, March 14, 2023 at 6:00 PM

Call to order and roll call:

Motion: Approve/Waive reading of minutes from Tuesday, February 14, 2023. (attached)

Motion:

2nd:

Ayes:               Noes:               Absent:                                                             

Defeated:                                Carried:

Finance:

1. Motion to Audit and Approve the abstract of audited vouchers

# 31-_____Total Amount: $___________

 Motion:                                                     

 2nd:

 Ayes:              Noes:               Absent:      

 Defeated:                               Carried:

Board Correspondence: None

Unfinished Business: None

New Business

1.  Approve the Annual Report for Public and Association Libraries – 2022

Motion:                                                     

 2nd:

 Ayes:              Noes:               Absent:      

 Defeated:                               Carried:

Library Updates/Discussion:

Motion to Adjourn:

Open Meeting of the Board of Trustees/ Tuesday, February 14, 2023 at 6:00 PM

Call to order and roll call:

Motion: Approve/Waive reading of minutes from Tuesday, January 10, 2023. (attached)

Motion:

2nd:

Ayes:               Noes:               Absent:                                                             

Defeated:                                Carried:

Finance:

1. Motion to Audit and Approve the abstract of audited vouchers

# 13-_____Total Amount: $_____________

 Motion:                                                     

 2nd:

 Ayes:              Noes:               Absent:      

 Defeated:                               Carried:

Board Correspondence: None

Unfinished Business: None

New Business:

1. Motion to review/approve updated employee handbook with mandatory 2023 updates. (attached)

Motion:                                                     

 2nd:

 Ayes:              Noes:               Absent:      

 Defeated:                               Carried:

2.  Motion to review/approve updated Records Retention Policy to include program documentation. (attached)

 Motion:                                                     

 2nd:

 Ayes:              Noes:               Absent:      

 Defeated:                               Carried:

3.  Motion to review/approve Open Meetings Policy. (attached)

 Motion:                                                     

 2nd:

 Ayes:              Noes:               Absent:      

 Defeated:                               Carried:

4.  Motion to review/approve updated Emergency Disaster Plan. (attached)

 Motion:                                                     

 2nd:

 Ayes:              Noes:               Absent:      

 Defeated:                               Carried:

5. Motion to approve copy & fax fees

 Motion:                                                     

 2nd:

 Ayes:              Noes:               Absent:      

 Defeated:                               Carried:

Library Updates/Discussion:

Conflict of Interest

Motion to Adjourn:

Open Meeting of the Board of Trustees/ Tuesday, January, 10, 2023 at 6:00 PM

Call to order and roll call:

Motion: Approve/Waive reading of minutes from Tuesday, December 13, 2022. (attached)

Motion:

2nd:

Ayes:               Noes:               Absent:                                                             

Defeated:                                Carried:

Finance:

1. Motion to Audit and Approve the abstract of audited vouchers

# 224-227 & #1-12_____Total Amount: $8757.14

 Motion:                                                     

 2nd:

 Ayes:              Noes:               Absent:      

 Defeated:                               Carried:

Board Correspondence: None

Unfinished Business: None

1.  Motion:                                                     

 2nd:

 Ayes:              Noes:               Absent:      

 Defeated:                               Carried:

New Business:

1. Election of Officers

A motion was made by ________________to nominate _____________ as WPL Board of Trustees President.

_____________________seconded the motion.

Ayes:               Noes:               Absent:       Defeated:                         Carried:

A motion was made by ____________to nominate _____________ as WPL Board of Trustees Vice President.

_____________________seconded the motion.

Ayes:               Noes:               Absent:       Defeated:                                    Carried:

A motion was made by ________________to nominate _____________ as WPL Board of Trustees Secretary.

_____________________seconded the motion.

Ayes:               Noes:               Absent:       Defeated:                                    Carried:

2.  Motion to review/ approve Conflict of Interest Policy with Sign off form

 Motion:                                                     

 2nd:

 Ayes:              Noes:               Absent:      

 Defeated:                               Carried:

Library Updates/Discussion:

Conflict of Interest

Motion to Adjourn:

Open Meeting of the Board of Trustees / Tuesday, December 13, 2022 at 6:00 PM

Call to order and roll call:

Motion: Approve/Waive reading of minutes from Tuesday, November 8, 2022. (attached)

Motion:

2nd:

Ayes:               Noes:               Absent:                                                             

Defeated:                                Carried:

Finance:

1. Motion to Audit and Approve the abstract of audited vouchers

# 205-223______Total Amount: $ $6819.75_

 Motion:                                                     

 2nd:

 Ayes:              Noes:               Absent:      

 Defeated:                               Carried:

2. Motion to transfer $6237.50 from the 2023 fund balance to line item L7410.1

Motion:                                                     

 2nd:

 Ayes:              Noes:               Absent:      

 Defeated:                               Carried:

3. Motion to approve amended 2023 Budget (attached)

Total Expenditures/Revenues $266, 729.50

Motion:                                                     

 2nd:

 Ayes:              Noes:               Absent:      

 Defeated:                               Carried:

4. Approve Line Transfers attached

Motion:                                                     

 2nd:

 Ayes:              Noes:               Absent:      

 Defeated:                               Carried:

Correspondence:

Unfinished Business:

1. Motion to approve and adopt amended Bylaws

 Motion:                                                     

 2nd:

 Ayes:              Noes:               Absent:      

 Defeated:                               Carried:

New Business:

1.  

  Motion:                                                     

 2nd:

 Ayes:              Noes:               Absent:      

 Defeated:                               Carried:

Library Updates/Discussion:

Motion to Adjourn:

Open Meeting of the Board of Trustees / Tuesday, November 8, 2022 at 6:00 PM

Call to order and roll call:

Motion: Approve/Waive reading of minutes from Tuesday, October 11, 2022. (attached)

Motion:

2nd:

Ayes:               Noes:               Absent:                                                             

Defeated:                                Carried:

Finance:

1. Motion to Audit and Approve the abstract of audited vouchers

# 187- ___Total Amount: $ __________

 Motion:                                                     

 2nd:

 Ayes:              Noes:               Absent:      

 Defeated:                               Carried:

Correspondence: None

Unfinished Business: Review attached Bylaws with Revisions to be approved at the December 13 meeting.  

New Business:

1.  

  Motion:                                                     

 2nd:

 Ayes:              Noes:               Absent:      

 Defeated:                               Carried:

Library Updates/Discussion:

Motion to Adjourn:

Warsaw Public Library Agenda

Open Meeting of the Board of Trustees / Tuesday, September 6, 2022 at 6:00 PM

Call to order and roll call:

Motion: Approve/Waive reading of minutes from Tuesday, July 12, 2022. (attached)

Motion:

2nd:

Ayes:               Noes:               Absent:                                                             

Defeated:                                Carried:

Finance:

1. Motion to Audit and Approve the abstract of audited vouchers

# 133-152__ Total Amount: $ 4762.00   & # 153- 165    Total Amount: $_9160.59_____

 Motion:                                                     

 2nd:

 Ayes:              Noes:               Absent:      

 Defeated:                               Carried:

2. Motion to Transfer to:  L7410.4B Conference $1500.00

                                          L7410.4G Programs $800.00

(Attached) Transfer from: L2705 Gifts & Donations $800.00

                                           L 3089 System Grant $1500.00

Motion:                                                     

 2nd:

 Ayes:              Noes:               Absent:      

 Defeated:                               Carried:

Unfinished Business: None               Correspondence: Project Read

New Business:

  1. Motion to Approve the following policies;
  • Confidentiality of Library Records Policy
  • Freedom of Information Law Policy & FOIL Request Form
  • Bed Bug Policy
  • “First Amendment Audit” Public Library Response Policy & Protocol
  • Internet Use Policy
  • Guidelines for Animals in the Library Policy
  • Trustee Education Policy
  • Warsaw Public Library General Policy and Procedures
  • Warsaw Public Library Personnel/Employee Handbook

  Motion:                                                     

 2nd:

 Ayes:              Noes:               Absent:      

 Defeated:                               Carried:

Library Updates/Discussion:

Motion to Adjourn: