Warsaw Public Library
Open Meeting of the Board of Trustees
Agenda
Tuesday, November 7, 2023 at 6:00 PM
Call to order and roll call:
Motion: Approve/Waive reading of minutes from Tuesday, October 10, 2023 (attached)
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Finance:
1. Motion to Audit and Approve the abstract of audited vouchers
# 177-195__Total Amount: $_7,747.17_____________
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Board Correspondence: None
Unfinished Business: 2024 Budget
New Business: Programming Policy
1. Motion to Approve
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Motion to Adjourn:
Tuesday, October 10, 2023 at 6:00 PM
Call to order and roll call:
Motion: Approve/Waive reading of minutes from Tuesday, September 12, 2023 (attached)
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Finance:
1. Motion to Audit and Approve the abstract of audited vouchers
# 159-_176__Total Amount: $__10,190.89_______
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Board Correspondence: None
Unfinished Business: None
New Business: 2024 Closures
1. Motion to Approve
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Notable Library Updates/Discussion:
Motion to Adjourn:
Tuesday, September 12, 2023 at 6:00 PM
Call to order and roll call:
Motion: Approve/Waive reading of minutes from Tuesday, July 11, 2023 (attached)
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Finance:
1. Motion to Audit and Approve the abstract of audited vouchers
# 121-142___Total Amount: $_11,446.83 and #143-____ Total Amount: $_________
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Board Correspondence: None
Unfinished Business: None
New Business: None
1. Motion to Approve
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Notable Library Updates/Discussion:
Motion to Adjourn:
Tuesday, July 11, 2023 at 6:00 PM
Call to order and roll call:
Motion: Approve/Waive reading of minutes from Tuesday, June 13, 2023 (attached)
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Finance:
1. Motion to Audit and Approve the abstract of audited vouchers
# 104-___Total Amount: $__________
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Board Correspondence: None
Unfinished Business: None
New Business
1. Motion to Approve that Warsaw Public Library affirms the governance responsibilities of the board of trustees, including the oversight and support of the Library Director in the management actions required to comply with all the provisions of the Systems Access and Confidentiality of Library Records Policy, relevant OWWL Library System policies, respective local policies, and NYS Laws referenced therein, to protect patron privacy and the patron data entrusted to Warsaw Public Library and OWWL Library System.
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Notable Library Updates/Discussion:
Will need 2 trustees to sign vouchers on Tuesday, August 15th.
Tuesday, June 13, 2023 at 6:00 PM
Call to order and roll call:
Motion: Approve/Waive reading of minutes from Tuesday, May 9, 2023 (attached)
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Finance:
1. Motion to Audit and Approve the abstract of audited vouchers
# 83-___Total Amount: $_____________
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
2. Motion to Approve 2024 personnel salaries (attached)
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
3. Motion to Approve 2024 request from town to levy on behalf of the library in the amount of $216,850.00 (Estimate of Expenditures Request Form and Worksheets attached) Board will approve final budget in the fall.
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Board Correspondence: None
Unfinished Business: None
New Business:
1. Motion to Approve the updated Harassment and Discrimination Prevention Policy (attached)
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Notable Library Updates/Discussion:
Motion to Adjourn:
Tuesday, May 9, 2023 at 6:00 PM
Call to order and roll call:
Motion: Approve/Waive reading of minutes from Tuesday, April 11, 2023 (attached)
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Finance:
1. Motion to Audit and Approve the abstract of audited vouchers
# 67-___Total Amount: $________
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Board Correspondence: None
Unfinished Business: None
New Business: None
Notable Library Updates/Discussion:
- Director contacted Mooney Construction to clean out our gutters this Spring and to evaluate our roof for repairs/longevity, and include cost estimates for work required/will be required, as well as evaluate the side railing for stability. As of 5/8, Mooney has not yet provided follow up. I was contacted by the office who informed me that due to illness, Terry wanted clients to know he is delayed and will provide follow up as soon as he is able.
- Updates from Ron Kirsop, Executive Director, OWWL Library System
Minimum Wage Update:
Several reports have discussed the New York State Minimum Wage increase to $15/hour on Jan. 1, 2024. This will also impact the salary exempt threshold Please keep this in mind as you consider your upcoming budgets.
State Budget for Libraries
Unfortunately, despite strong Senate and Assembly support, State Aid for Libraries ended up flat this year. This is disappointing and will ultimately impact System-services and LSSA allocations to libraries this year. With costs increasing, this is essentially a cut to Library Operating Aid.
Library Operating Aid: $99.6M
Library Construction Aid: $34M
Motion to Adjourn:
Tuesday, April 11, 2023 at 6:00 PM
Call to order and roll call:
Motion: Approve/Waive reading of minutes from Tuesday, March 14, 2023. (attached)
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Finance:
1. Motion to Audit and Approve the abstract of audited vouchers
# 50-____Total Amount: $_________________
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Board Correspondence:
Unfinished Business:
New Business:
Library Updates/Discussion:
Motion to Adjourn:
Tuesday, March 14, 2023 at 6:00 PM
Call to order and roll call:
Motion: Approve/Waive reading of minutes from Tuesday, February 14, 2023. (attached)
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Finance:
1. Motion to Audit and Approve the abstract of audited vouchers
# 31-_____Total Amount: $___________
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Board Correspondence: None
Unfinished Business: None
New Business
1. Approve the Annual Report for Public and Association Libraries – 2022
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Library Updates/Discussion:
Motion to Adjourn:
Open Meeting of the Board of Trustees/ Tuesday, February 14, 2023 at 6:00 PM
Call to order and roll call:
Motion: Approve/Waive reading of minutes from Tuesday, January 10, 2023. (attached)
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Finance:
1. Motion to Audit and Approve the abstract of audited vouchers
# 13-_____Total Amount: $_____________
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Board Correspondence: None
Unfinished Business: None
New Business:
1. Motion to review/approve updated employee handbook with mandatory 2023 updates. (attached)
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
2. Motion to review/approve updated Records Retention Policy to include program documentation. (attached)
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
3. Motion to review/approve Open Meetings Policy. (attached)
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
4. Motion to review/approve updated Emergency Disaster Plan. (attached)
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
5. Motion to approve copy & fax fees
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Library Updates/Discussion:
Conflict of Interest
Motion to Adjourn:
Open Meeting of the Board of Trustees/ Tuesday, January, 10, 2023 at 6:00 PM
Call to order and roll call:
Motion: Approve/Waive reading of minutes from Tuesday, December 13, 2022. (attached)
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Finance:
1. Motion to Audit and Approve the abstract of audited vouchers
# 224-227 & #1-12_____Total Amount: $8757.14
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Board Correspondence: None
Unfinished Business: None
1. Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
New Business:
1. Election of Officers
A motion was made by ________________to nominate _____________ as WPL Board of Trustees President.
_____________________seconded the motion.
Ayes: Noes: Absent: Defeated: Carried:
A motion was made by ____________to nominate _____________ as WPL Board of Trustees Vice President.
_____________________seconded the motion.
Ayes: Noes: Absent: Defeated: Carried:
A motion was made by ________________to nominate _____________ as WPL Board of Trustees Secretary.
_____________________seconded the motion.
Ayes: Noes: Absent: Defeated: Carried:
2. Motion to review/ approve Conflict of Interest Policy with Sign off form
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Library Updates/Discussion:
Conflict of Interest
Motion to Adjourn:
Open Meeting of the Board of Trustees / Tuesday, December 13, 2022 at 6:00 PM
Call to order and roll call:
Motion: Approve/Waive reading of minutes from Tuesday, November 8, 2022. (attached)
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Finance:
1. Motion to Audit and Approve the abstract of audited vouchers
# 205-223______Total Amount: $ $6819.75_
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
2. Motion to transfer $6237.50 from the 2023 fund balance to line item L7410.1
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
3. Motion to approve amended 2023 Budget (attached)
Total Expenditures/Revenues $266, 729.50
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
4. Approve Line Transfers attached
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Correspondence:
Unfinished Business:
1. Motion to approve and adopt amended Bylaws
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
New Business:
1.
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Library Updates/Discussion:
Motion to Adjourn:
Open Meeting of the Board of Trustees / Tuesday, November 8, 2022 at 6:00 PM
Call to order and roll call:
Motion: Approve/Waive reading of minutes from Tuesday, October 11, 2022. (attached)
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Finance:
1. Motion to Audit and Approve the abstract of audited vouchers
# 187- ___Total Amount: $ __________
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Correspondence: None
Unfinished Business: Review attached Bylaws with Revisions to be approved at the December 13 meeting.
New Business:
1.
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Library Updates/Discussion:
Motion to Adjourn:
Warsaw Public Library Agenda
Open Meeting of the Board of Trustees / Tuesday, September 6, 2022 at 6:00 PM
Call to order and roll call:
Motion: Approve/Waive reading of minutes from Tuesday, July 12, 2022. (attached)
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Finance:
1. Motion to Audit and Approve the abstract of audited vouchers
# 133-152__ Total Amount: $ 4762.00 & # 153- 165 Total Amount: $_9160.59_____
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
2. Motion to Transfer to: L7410.4B Conference $1500.00
L7410.4G Programs $800.00
(Attached) Transfer from: L2705 Gifts & Donations $800.00
L 3089 System Grant $1500.00
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Unfinished Business: None Correspondence: Project Read
New Business:
- Motion to Approve the following policies;
- Confidentiality of Library Records Policy
- Freedom of Information Law Policy & FOIL Request Form
- Bed Bug Policy
- “First Amendment Audit” Public Library Response Policy & Protocol
- Internet Use Policy
- Guidelines for Animals in the Library Policy
- Trustee Education Policy
- Warsaw Public Library General Policy and Procedures
- Warsaw Public Library Personnel/Employee Handbook
Motion:
2nd:
Ayes: Noes: Absent:
Defeated: Carried:
Library Updates/Discussion:
Motion to Adjourn: