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Confidentiality of Library Records Policy Including FOIL Request Form

WARSAW PUBLIC LIBRARY CONFIDENTIALITY OF LIBRARY RECORDS Board Reviewed/Approved 9/6/2022

 The Warsaw Public Library is committed to protecting patron confidentiality, including the borrowing information of patrons, and their right to access information that is controversial, sensitive or personal.

Therefore, the Warsaw Public Library Board of Trustees adopts the following stance on library records in accordance with New York State Civil Practice Law and Rules 4509:

The ethical responsibility of library employees, as well as New York State law, protects the privacy of library users. Records related to the circulation of library materials, the patron database, computer database searches, interlibrary loan transactions, reference queries, requests for photocopies of library materials, title reserve requests , or the use of audio-visual materials shall be confidential and library employees shall not disclose them except to the extent necessary for proper library operation, upon request or consent of the user, pursuant to subpoena or court order, or where otherwise required by law.

 The Confidentiality of Library Records will be periodically evaluated in relation to all local, state, and federal laws and regulations as well as the American Library Association Code of Ethics and ALA Library Bill of Rights by the Warsaw Public Library Director and Board of Trustees. Questions or concerns regarding the Warsaw Public Library or this policy should be forwarded to the Director.

 FOIL Request Form

Date: __________________________________________

Records Access Officer

Town of Warsaw/Warsaw Public Library

130 North Main Street

Warsaw, New York 14569

Re: Freedom of Information Law

Under the provisions of the New York State Freedom of Information Law, Article 6 of the Public Officers Law, I hereby request records of the portions thereof pertaining to

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

I have been informed that the price per page is .25 cents plus mailing/shipping costs if necessary.

The Freedom of Information Law requires that an agency respond to a request within 5 business days of receiving the request. Therefore, I would appreciate a response as soon as possible.

If for any reason any portion of my request is denied, please inform me of the reasons for denial in writing along with a name and address or body to whom an appeal should be directed.

Sincerely,

________________________________________________________________________Written Name/Signature

________________________________________________________________________Printed Name

________________________________________________________________________Address

Approved by the Warsaw Public Library Board of  Trustees Dated 9/6/2022